That’s where online collaboration comes in. Wouldn’t it be better to have everything in one place? Emails have revolutionized communication (whether personal or professional) and have facilitated many exchanges, however using a chat tool which is divided into projects is way more practical. Thus, it adds value without wasting time. Here are few examples: 1. While collaboration is key to innovation, convergent thinking is still a risk. Top 5 Global Collaboration Tools. Dion Hinchcliffe (@dhinchcliffe) identifies three major benefits of digital collaboration methods, which I’ve gone on to summarise: People can find information and colleagues they need faster with social tools. Are the prioritised tasks complete? Part 2: Share Documents with Google Drive “Alone we can do so little, together we can do so much.”. Google Drive is a web-based office suite and data … After all, efficiency is about doing things right! Transport, accommodation and food can be expensive – especially if you’re going abroad or away for an extended period of time. As part of your growing digital workplace, it can help to bring staff, partners and clients together in one secure location to work together and achieve common goals. Communication gets chaotic when you use emails for daily communication, Evernote for articles, SlideShare for presentations, Pocket for videos, Buffer for social media, and any one of a hundred different cloud platforms for file sharing. Task management 5. Aside from being the next best thing to in-person interaction under global lockdown orders, a boon to productivity is another one of the many reasons for using collaboration tools. Moreover the members need not save the necessary documents on their personal storage devices like USB stick etc. Collaboration is critical to being successful in the workplace. Home » Blog Wimi Teamwork » Collaboration » 7 reasons why you should use collaborative tools. Also, because these tools are easily searchable, you and your colleagues can easily track down an idea if required. Some other terms the present category of programs can be called are workgroup support systems, groupware or group support software. Step 2: List at least two reasons for using collaboration tools. Your time is valuable. You’ll no doubt have a long list of tools that you use on a daily basis. Collaboration tool provider RingCentral released a survey this month of 2,000 knowledge workers that found most workers use an average of four collaboration tool applications — … Here are 10 major reasons why your company must start deploying an online document collaboration tool ASAP: 1. With people sending multiple versions of a document, it’s almost impossible to know which one is definitive. These are some of the best global collaboration tools … Is your mailbox full? Answers will vary but could include: centralization, less email, reduced travel, and less environmental impact. Benefits Of Investing In Collaborative Tools One of the biggest roadblocks to close collaboration is of distance. To be useful to you and your team, the best online collaboration tools will include a few essential components, outlined below. From early incarnations including BBS and Usenet, online forums have come a long way. There are many types of collaboration technology, all with different featuresto help you achieve this. 23% of workers think emails harm their productivity, moreover, the time spent to manage them constitutes 28% of  total work time. 7 Reasons Why Using Team Collaboration Tools Improve Work Efficiency. Below are the 4 reasons to use collaborative work tools. Step 2: List at least two reasons for using collaboration tools. When you work in a team, you’re more focused and produce better results than you would if working alone. Collaboration tools can route work through a process, distribute pieces and tasks to involved parties, and help to coordinate activities. Wimi is a collaborative tool you can use in order to solve these 7 problems that you can encounter in your daily work life. Major reasons to support collaboration within the digital workplace. There is no point implementing a collaboration tool if it’s not going to increase productivity. A collaboration tool is a form of application softwarethat allows you to work together and share knowledge online with other users. If you’re still unsure why you might need one, read on. You would hope so right? To be most effective, your collaboration tool needs to meet a set of strict criteria. Some reasons for using collaboration tools are that they make working with others much easier because it allows one to talk/ help online instead of needing to go in person to work on something. Collaboration software will give your company much needed focus and structure The reasons for this are clear. Project collaboration tools offer easy communication with team members. 7 Reasons Why Your Team Needs Online Collaboration Software. For, a start you can login anytime, anywhere so there’s no need to be in the same place as the person you’re meeting. . Wimi enables you to manage, store and share documents, plan your next meetings, communicate with your teams with a chat tool, and organize the different projects’ tasks and to-do lists. Would your clients and partners be happy to take this risk? who are using Kahootz to collaborate anytime, anywhere. Possible Pitfalls of Using Collaboration Tools. This can get messy though. This drastically reduces the downtime and helps in improving productivity and it sends automatic updates when documents have been Looking for business success? Once logged in, tools such as calendars, conference call facilities, and task management allow you to carry out your meeting and immediately record any follow up actions. By integrating workflows and current data and information updates into one central repository, employees are able to work faster and more efficiently. In this article, I will introduce you to 7 online collaborative tools that can help you to solve the issue of lack of interest for good. You can also often add emojis, gifs, pictures, files and so on. Can you be sure that email providers do the same? Research has found that these tools can improve team efficiency by 20%, which in turn leads to more effective collaboration in the workplace. Luckily, they do. Online collaboration software gives you back this control, by clearly showing the latest version of a document. The best way to overcome this is to incorporate diversity in… Share Documents with Ease; An online collaborative work tool is collaborative project software that can be accessed by any team via the Internet. With the increasing availability and popularity of web-enabled collaborative tools, it is no longer necessary to make extensive plans for bringing busy colleagues at the same location. A tool is a tool is a tool—no more, no less. Simply upload your document and assign colleagues or teams to different chapters. What Is a Stakeholder Engagement Strategy? You receive too many emails. One key reason for this is that your stakeholders can access all of the information they need easily, in one place. In Part 2, you will explore the document sharing functions by using Google Drive to set up document sharing. The reasons for this are clear. 10 Online Collaboration Tools That Will Boost Your Team’s Productivity Collaborating with your team is always a challenge, but it’s even harder when you’re working remotely. Meetings make people share the important pieces of information so most managers think they are indispensable however with a collaborative tool, most of them can be avoided because communication is more transparent and more effective. However, a collaborative tool can help you see clearer who is assigned to the different tasks and when they are due so the work organization is improved. With news that email has been named as a top risk for 2018, it’s now imperative that you look for more secure ways to share sensitive data. There’s no need to write again and again  ‘Hello’, ‘Best Regards’ and so on at each and every email you write. Why Use a Project Collaboration Tool? So how do collaboration tools help? There are many benefits to using online collaboration tools to complete projects. Collaboration is a powerful tool for all small business owners, regardless of the industry you are in or the type of business you have. A collaboration tool is a form of application software that allows you to work together and share knowledge online with other users. And with each, the promise is the same: work less and get more done. They can then work together in real-time to get the content exactly how you want it. It is the connections you form with others, and the different ways you collaborate with those people you formed connections with, that will help you grow your business to new levels. Everyone has access and can, at any time, view all the projects of the company with which he collaborates. This can help cut down the time that they spend searching for documents. Hence, I would strongly recommend use of quality tools like webex, gomeetnow, gotomeeting, R-HUB web video conferencing servers for conducting sales demos, online meetings etc. As mentioned earlier in this post, leading vendors regularly test and put robust security measures in place to protect your data. By: Jamie Johnson, Contributor. View Lab Report - Wood 1.1.1.8 Lab - Researching Network Collaboration Tools from IT 125 at Cape Fear Community College. How much have we progressed? Reasons to use Collaborative Work tools. You can set permissions, only allowing certain individuals or teams to view a document or a series of documents. Here are few examples: Some will purely focus on document sharing, with limited functionality, while the best collaboration tools others will have all the features mentioned above. V. Increase productivity. You open the document, make a change then send it onto the next person. Decisions have to be made quickly, often based on input from many people working in different office and field locations. No upfront commitment required. People can’t collaborate if they don’t communicate. Guest post by David Terrar - Founder and CXO at Agile Elephant We believe a properly implemented cloud collaboration platform (or enterprise social network) is one of the key building... Join hundreds of thousands of people across public sector organisations, enterprises and not-for-profits With this reduced, your colleagues can spend more time being productive and less time on boring, admin related tasks. Is your mailbox full? A Guide to the UK Information Security Classification System. Increased productivity is inherently fostered by excellent collaboration tools. As more emails are sent, it gets harder to track who has made changes and which version is the latest. Are there some problems with the projects? But before we go into why you should use online collaboration tools, we’re first going to look at what one is. There are a million good ideas floating around in the creative genius of the world that will never get implemented because most people are tied to to their paychecks and family obligations and can’t afford the risk. The topic: Why are conversation and collaboration tools so underused? A cloud tool enables you to have access to all documents from anywhere and to be always updated. Not used an online collaboration tool before? From instant messaging to video conferencing tools (the best alternative to face-to-face meetings), there are many options for team collaboration tools: In our opinion, it’s not for these reasons. 3 Reasons Why Team Leaders Need Collaboration Software: It will give your company much needed focus and structure; It will unite your employees; It will bring out the pros and cons of your business; 1. Need more information? In one study, those who were primed to act collaboratively stuck at their task 64% longer than their solitary peers, whilst also reporting higher engagement levels, lower fatigue levels, and a higher success rate. Are the deadlines fast approaching? Please get in touch. Share. You really don’t know anymore to whom the tasks are assigned to, who does what and when are the deadlines…. However, communication between several individuals within the same team can sometimes seem difficult, and therefore collaborative tools have been developed for the business market. Try Kahootz out free for 30-days and see the benefits for yourself! The main for this is that it got lost in the sea of emails they receive every day. Collaborative tools can help you place priorities and get a clear vision of the different deadlines. For more  information, don’t hesitate to check out our sources: 7 reasons why you should use collaborative tools, Click to share on Twitter (Opens in new window), Click to share on Facebook (Opens in new window), https://www.wimi-teamwork.com/static/medias/reasons-why-you-should-use-collaborative-tools.png, https://www.wimi-teamwork.com/static/medias/wimi_logo_320px.png. if they want to work on them even when they are not in their office. Job done. The more people there are working on a project, the more difficult it is to follow the project’s evolution from all involved workers. Statistics suggest that employees spend 1.8 hours every day—9.3 hours per week, on average—searching and gathering information. Collaboration tools helps businesses in increased productivity, better client interaction, reduced costs, etc. View Larger Image. CIOs have found that using collaboration tools helped streamline business processes and save money -- thus increasing ROI. The key is to limit the number of tools by finding a fe… For total transparency, you can then use the audit trail to see what changes have been made and by whom. There are many types of collaboration technology, all with different features to help you achieve this. You might use Excel to record holiday requests; a survey tool such as Survey Monkey to interview key stakeholders, a productivity app like Todoist to manage your tasks – the list goes on. . If you handle sensitive data as part of your job, you’ll know the severe consequences of a data breach. Project discussions – by nature, group collaboration tools need to involve the group. Project Collaboration Tools Selection Criteria. When you’ve got to travel for a meeting the costs can rise quickly. Surveys Some will purely focus on document sharing, with limited functionality, while the best collaboration tools others will have all the features me… No need to remember a million different passwords either! 03/23/2020 By Power Inception. Sometimes work meetings can feel like a waste of time, and as a matter of fact, 23% of workers feel that way. However, with more individuals working remotely, there are still huge barriers to collaboration for teams that are spread across different geographies and time zones. Even now, they are still hugely popular. When working in teams, work organization can get difficult. Then efficiency is the name of the game. Project collaboration tools can help project managers and teams manage change, communicate, and save time while remaining effective. Improves productivity of the team: Online collaborative tools allows employees to communicate from anywhere and work together on project/s. Dave lists 7 reasons and I jumped in with a number of other points answering a set of questions Dave posed. Lab - Researching Network Collaboration Tools Objectives Part 1: Use How often have you discovered a great idea to improve your organisation, sent it to your boss and never got a response? While many of these tools deliver, the most pressing problem is their sheer number. With a collaboration tool, you can then use just one login and access a wide range of tools and data at your fingertips. Collaborative tools give exploitable pieces of information that are updated regularly so that the whole project team can follow the overall progress. Collaborative tools can be very useful for that problem because you can easily follow the project step by step,  who does what and so on. Let’s look at the benefits of using a project collaboration tool in more detail. The typical way to collaborate on documents is email. Online collaboration tools also make it easy for the members of a team situated at different locations to access all the related documents anytime. In order to work effectively and productively, a good collaboration tool is essential. But is emailing all it’s cracked up to be? In the modern business world, a workplace is comprised of people working from different time zones. Makes tracking workflows easier Helen Keller. An online tool, allows you to capture all of your ideas in one location. With a chat tool, you can talk to your colleagues, suppliers, and clients as if it was a Facebook conversation or a text conversation, with more short and immediate messages. Each time your firm collaborates with others you optimize the capacity of your associates to extend beyond their comfort zone, grow, and in turn, stretch the boundaries of the organization. When you are working on a lot of projects, it can get difficult to know which one to begin with. David Pollard offered for anyone on the net to join him in a joint collaboration project using Writely. So of course, you don’t know which one is the one you need! Our guide contains 10 most important questions you need to ask potential suppliers so you make the right decision – first time. This is especially so with a tool which includes tasks management. Collaborative tool types include document sharing, web meetings, In Part 1, you will identify collaboration tools that you … Shared calendars 4. Document collaboration is at the heart of any tool. It means your operations are lean and streamlined; errors are avoided and the damaging effects of such mistakes are mitigated. Did you receive the same file in 5 different versions? The added benefit is that all the comments related to the document are located in one place for easy access and analysis. The UK Information Security Classification System: What is OFFICIAL-SENSITIVE Information? Click here to visit our website and here to start your free trial period. The best reasons for using collaboration tools in your organisation Collaboration is critical to being successful in the workplace. Online document collaboration tools have many benefits that can help your business reach new heights of success with reduced overhead. Several Reasons for Using of Collaboration Software When an individual is referring to collaboration software , it is possible to term it in different ways. Innovation results from implementation of a complete solution or idea. Reminders can then be sent out to ensure that these have been completed. With 124.5 billion of them being sent and received each day by businesses, email has been named as a top risk for 2018. In consequence, collaborative tools are technological tools that will permit teams to communicate better on different projects. OK, so it may not be realistic to stop using email completely. The first and possibly the most fatal pitfall of using collaboration tools is the lack of insight regarding the critical success factors for effective collaboration as outlined in the last section. Collaborative tools allow you to gain time, they make you avoid useless tasks and they make you see clearer the projects’ progress in a simple way. Through online collaboration, your team can be more productive and innovative. It gives team members the opportunity to edit project files, provide feedback, leave comments, and chat with each other all in real time, without having one file that must be “checked out” and “checked in,” or tracked for version control. Kahootz selected onto the UK Government’s G-Cloud 12 Digital Marketplace, The Benefits of Using Kahootz for Bid and Proposal Management. Emails can accidentally be sent to the wrong person, leaving your organisation vulnerable. We’re going to identify the main benefits of online collaboration tools and reveal how you might use them within your organisation. Document management 2. People have to interact regularly with the people they work alongside, only the “alongside” is separated by time zones, countries, and even continents. With 124.5 billion of them being sent and received each day by businesses, you can see just how popular this particular communication method is. With a rise in remote workers, great team collaboration software is … Leading vendors also put strict security measures in place to ensure that the software can’t be hacked. Knowing which version of a document is the last one and being sure about the safety of shared documents can easily become challenges. An online collaboration tool gives you total control over who sees your data. Which one you choose, will depend on your reasons for collaborating. They enable professionals to be more effective in their daily tasks while setting up a more transparent communication channel. Network collaboration tools give people the opportunity to work together efficiently and productively without the constraints of location or time zone. Much better than scribbling notes on a bit of paper! Part 2: Share Documents with Google Drive . This article will give you 7 reasons why it is interesting for you to use a collaborative tool. For most organizations, teamwork is necessary and a part of employees’ everyday life. Did you receive the same file in 5 different versions? These tools are opposed to production in series while enabling several people to work on the same task. Document collaboration 3. Essential components, outlined below reasons for using collaboration tools project/s being sent and received each day by businesses email. Might use them within your organisation teams manage change, communicate, and less time on boring, admin tasks! 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